Government Analyst II - FWC

Requisition No: 22149 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: Government Analyst II - 77000887

Position Number: 77000887 

Salary:  $1,613.39 bi-weekly + benefits 

Posting Closing Date: 11/01/2017 

Pending Vacancy

Pending Reclassification to a Data Administration Analyst

OPS/Career Service/SES/SMS:Career Service

Class Title: Government Analyst II

Broadband Code:13-1111-04

Pay Grade/Pay Band:026 / 10

Class Code:2225

Office/Section: Conservation Planning Services, Land Use Planning

Location: 2574 Seagate Drive, Tallahassee, FL  32301

Facility: FWC Marathon Bldg. (Koger Center)

Supervisor Fritz Wettstein, Land Use Planning Program Administrator, Biological Administrator III

Working hours:8:00 a.m. – 5:00 p.m., 40 hours/week

List of any subordinates supervised: None.

Years of Experience Desired: 2+

Education: Bachelor’s degree

% Travel Required: 0-10%

 

Description of Duties:

This is independent work providing management consulting services for a state agency to improve management capabilities and operational procedures.

 

The incumbent of this position is responsible for records management of project review requests for the Florida Fish and Wildlife Conservation Commission (FWC), administered by the Division of Habitat and Species Conservation (HSC), Office of Conservation Planning Services (OCPS).  In addition to overseeing the logging and monitoring operations of the agency wide project tracking system, major responsibilities include facilitating the agency commenting process, preparing reports, maintaining records and assisting with administrative activities within the Office of Conservation Planning Services.

  • Oversees and manages OCPS’s central e-mail box entries by reviewing incoming emails and hard copy documents received from external entities in a timely manner. Thoroughly research projects and works with FWC staff to determine need for review. Ensure delivery of initial project materials using external agency resources (websites) and working with external agency staff.

 

  • Produces quality reports, correspondence, and other work products which meet the intended objectives; demonstrates professional competency and effectively performs administrative functions vital to Agency and Land Use Planning operations and reporting.
    • Ensures Agency Public Records Requests, Trackers and ASK FWC for HSC/OCPS follow the appropriate guidelines and are handled accurately and within the initial timeframe.
    • Maintains up-to-date records of activities, task assignments and Agency contacts via Outlook, Agency Project List, SharePoint and/or other tracking systems;

 

  • Participates in the development and implementation of the OCPS work plans, policies, and procedures. Functions across FWC’s organizational structure by providing skills and expertise through work on teams or as necessary. Maintains positive cross Division/Section/Office relationships. Assists Program Administrator with conducting Conservation Planning Services Leadership Team Meetings by assisting with scheduling, producing notes of the meeting and representing the Agency tracking system and incoming request coordination process.

 

  • Reviews and implements policies and procedures related to FWC’s role in Agency Commenting:
    • Assist staff in accessing the log and in understanding how to use it.  Assists staff with agency commenting process.   
    • Work with the Office of Information Technology to make improvements to the log and its functions.
    • Attend coordination meetings with other agency commenting staff as necessary.
    • Works with affected staff to address the individual’s issues working within the tracking and project log system.
    • Assesses and reports on the need to update the OCPS guidance instructions annually and as necessary.
    • Discusses and provides recommendations to improve existing tracking system.
    • Maintains up-to-date records of activities, task assignments and Agency contacts via Outlook, Agency Project List, SharePoint and/or other tracking systems;

 

  • Other responsibilities include answering agency commenting process related phone calls, preparing reports and performing other duties as required; and assisting program staff in locating environmental application materials and data, preparing draft correspondence, distributing materials, and completing special projects as assigned.

Desired Minimum Requirements:

A bachelor's degree from a college or university and four years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work. A master's degree from a college or university can substitute for one year of the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

 

Candidates must have two years of experience with records management or administration of programs receiving, processing, and monitoring electronic documents. Experience with state of Florida agency records management processes and use of SharePoint software is preferred. Successful candidates will have experience facilitating the timely and accurate administration of processes that involve multiple data entry points and users both internal and external to the work unit. A cover letter and resume should be included with the application package.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.